Documents

In the document settings you configure the templates for the documents generated by Shopware, such as the invoice and the delivery note. You have the possibility to integrate your company logo and to enter bank details.

You can find the module in Admin under Settings > Shop > Documents.
At first you will get an overview of existing templates. By default, Shopware already provides global templates for delivery note, invoice, credit note and cancellation invoice. To edit them, you can open the context menu by clicking on the button with the three dots (1) and then open the configuration of the template by clicking on Edit (2).
In the context menu you  can to delete (3) a template.
 

In addition, you can create your own templates, which you assign to individual or multiple sales channels and which then overwrite the global template. You can open the mask for the new creation by clicking on the button Create document.

The basic setting options for the 4 different document types do not differ.

Configuration options

There are no fundamental differences between creating a new template and editing an existing template.

 

Settings

In the settings you specify, among other things, file name of the PDF files to be generated, the general styling of the document and specify which order information should be displayed.

Technical name (1): Here you enter the name of the template, this is shown e.g. in the template overview.

Company logo (2): Add your company logo to the document. The logo is integrated at the top of the document as standard.

Filename prefix (3): The value entered here is placed before the document number when generating a PDF document.

Filename suffix (4): The value entered here is placed behind the document number when generating a PDF document.

Page orientation (5): This is where you determine whether the document should be created as a portrait (portrait format) or landscape (landscape format).

Page format (6): Select the document size here, this is set to A4 by default.

Display header (7): Enable this option to display the header in the document.

The data for the letterhead is generated from the master data of the sales channel (2) in which the purchase order was executed and the purchase order data (customer number, purchase order number and purchase order date).

Display footer (8): Enable this option to display the footer in the document.

You can configure the data displayed in the footer in the company settings.

Display page count (9): Determine whether the page number should be printed at the bottom of the document.

Display line items (10): Enables you to display the entire range of ordered items.

Display line item positions (11): Inserts a column for numbering in the product area of the document.

Display prices (12): If this option is activated, VAT, product unit price and total product price are displayed.

Items per page (13): Use this to configure after which number of positions in the document the page break should occur.

Company settings

Display company address (1): (De)activate the display of the business address in the address field above the customer address.

Company address (2): Enter the address to be displayed above the customer address.

Company name (3): Displayed at the bottom of the document, above the tax information.

Company email address (4): Will be included in the top right corner of the letterhead.

Company URL (5): Also displayed at the top of the letterhead.

Company Tax Number (6): Will be included at the bottom left of the tax information.

Tax office (7): Here you can enter the responsible tax office.

Company VAT ID (8): Will be displayed together with the tax number in the tax information.

Bank name (9): Will be included as second column bank details below.

IBAN (10): Will be displayed below the bank name.

BIC (11): Will be added additionally to the bank information.

Place of jurisdiction (12): Will be included as third column additional legal information, like the jurisdiction.

Place of fulfillment (13): In addition to the place of jurisdiction, the place of performance is also displayed here.

Executive director (14): The managing director(s) are displayed as the fourth column.
 

Assignment

Document type (1) (can only be changed for own document templates): This determines for which documents this template is used (delivery note, invoice, credit note or cancellation invoice).

Sales channel (2) (only available for own document templates): Determine for which sales channels the template should be used, multiple selections are possible.

Example

According to the invoice we will explain the configurable areas in a simplified way.

Blue: These are configurable areas from the settings. The letter salutation can be configured in the Admin under Settings > Salutations.

Yellow: These are configurable fields from the company settings.