Documents

In the document settings you configure the templates for the documents generated by Shopware, such as the invoice and the delivery note. You have the possibility to integrate your company logo and to enter bank details.

You can find the module in Admin under Settings > Shop > Documents.
At first you will get an overview of existing templates. By default, Shopware already provides global templates for delivery note, invoice, credit note and cancellation invoice. To edit them, you can open the context menu by clicking on the button with the three dots (1) and then open the configuration of the template by clicking on Edit (2).
In the context menu you  can to delete (3) a template.
 


In addition, you can create your own templates, which you assign to individual or multiple sales channels and which then overwrite the global template. You can open the mask for the new creation by clicking on the button Create document.

The basic setting options for the 4 different document types do not differ.

Configuration options

There are no fundamental differences between creating a new template and editing an existing template.

Settings

In the settings you specify, among other things, file name of the PDF files to be generated, the general styling of the document and specify which order information should be displayed.

Technical name (1): Here you enter the name of the template, this is shown e.g. in the template overview.

Company logo (2): Add your company logo to the document. The logo is integrated at the top of the document as standard.

Filename prefix (3): The value entered here is placed before the document number when generating a PDF document.

Filename suffix (4): The value entered here is placed behind the document number when generating a PDF document.

Page orientation (5): This is where you determine whether the document should be created as a portrait (portrait format) or landscape (landscape format).

Page format (6): Select the document size here, this is set to A4 by default.

Display header (7): Enable this option to display the header in the document.

The data for the letterhead is generated from the master data of the sales channel (2) in which the purchase order was executed and the purchase order data (customer number, purchase order number and purchase order date).


Display footer (8): Enable this option to display the footer in the document.

You can configure the data displayed in the footer in the company settings.


Display page count (9): Determine whether the page number should be printed at the bottom of the document.

Display line items (10): Enables you to display the entire range of ordered items.

Display line item positions (11): Inserts a column for numbering in the product area of the document.

Display pricees (12): If this option is activated, VAT, product unit price and total product price are displayed.

Items per page (13): Use this to configure after which number of positions in the document the page break should occur.

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